Supplier Tracker
Your payment history and supplier records live in tracker-data.json, in the same folder as this page.
- Click Open tracker folder.
- Choose the 00 SUPPLIER TRACKER folder (the one this page is in).
- When the browser asks, allow it to view and edit files. Choose "Allow on every visit" if offered.
Sign in with the Microsoft account that has your OneDrive. Your records stay in your OneDrive; this page keeps none of them.
Signed in as . Choose the tracker's data folder, the one with tracker-data.json (usually 00 SUPPLIER TRACKER).
There's no data yet in .
- If your data is already in a shared OneDrive folder (such as 00 SUPPLIER TRACKER), choose Use a different data folder and enter that folder.
- Otherwise start from your Online Payments Excel workbook.
View only:
Top suppliers
| # | Supplier | Deliveries | Delivered | Share | Last delivery | C/A balance |
|---|
Corporate checks by supplier
| Supplier | Checks | Total | Last | TIN |
|---|
| Supplier | Amount | Status | Paid by | Bank | Account no. | TIN | Weigh slip | Remarks |
|---|
| Supplier | Bank | Account no. | TIN | Payments | This year | All time | Last payment | Phone |
|---|
Balances by supplier
| Supplier | Advanced | Deducted | Balance | Open since | Last deduction |
|---|
Likely advances
Payments in round amounts (whole thousands, ā±5,000 to ā±100,000) that aren't marked C/A. Advances were often recorded this way. Tick the ones that were advances and click Mark as C/A; Not an advance takes a payment off this list for good.
| Date | Amount | Status | Paid by | Same amount before |
|---|
Recent C/A activity
| Date | Supplier | What | Amount | Remarks |
|---|
A cash advance is a payment marked C/A, or the extra amount on a payment marked Overpaid. Deductions pay off the oldest open advance first. An advance is Finished once deductions cover it in full.
Data file
Every change saves straight to tracker-data.json. OneDrive then copies it to your other computers. The data folder keeps everything together: backups (the first save each day keeps the previous version), uploads (every payables report and workbook you upload, by date) and check-outbox (corporate checks for Check Writer). If two computers change the file at the same time, the tracker combines both sets of changes when it saves.
Check Writer link
Mark payments with Pay by corporate check (or Paid by Corporate, or the Corporate tick on upload), then click Send to Check Writer on the Payments page when your list is final. The tracker then puts one request per check in the check-outbox folder inside the data folder. The Check Writer computer takes it from there the next time Check Writer is running, and its answer (queued as check #, printed, or turned down) shows here on the payment.
One-time setup on the Check Writer PC: let OneDrive sync this data folder there, then in Check Writer open Settings ā Supplier Tracker, enter that PC's path to the check-outbox folder (on this PC it is the check-outbox folder in the data folder) and click Save folder. The light beside Send to Check Writer turns green once it is connected.
Telegram
Janwilbur Bot sends private messages, one to one, never in groups: payment confirmations with the bank screenshot, and the accountant's daily list as one message. Whoever isn't on Telegram gets the SMS as now.
Archive old years
Older payments go into a separate archive file in the data folder. They still count everywhere: Top Suppliers, supplier history, cash advances. Only the everyday file gets smaller, so saving is faster, especially over the internet. Changing an archived payment moves it back into the everyday file.
Lists
Open a list to add (type, then Enter), remove (ā) or change the order (ā ā) the options appear in. Changes save right away. Removing one only takes it off the choices; payments keep what they had.
Payment screenshots
Where the bank confirmation screenshots are kept, inside the JanWilbur Trading Corp folder. New ones go into <Month YYYY>/<M-D-YY>, named like oflas 90910 MBTC.jpg; the folders are made when needed. Screenshots are never deleted.
Goes through that month's day folders: names like oflas 90910 are matched from the name, and the others (like 2026-09-11_06_28_03) are read. You see every new name before anything is renamed.
Text messages
What paid suppliers get. Tap a word in braces to add it; it's filled in for each payment. Keep it under 160 characters for one text. (No ā± sign: it would make every text count as three.)
What paid suppliers get Three wordings that take turns (1, 2, 3, 1ā¦), so no two texts in a row are alike. Leave one empty to leave it out.SMS Gateway for Android with Local server on. Kept on this phone only.
A spare Android phone with an unli-text SIM, running SMS Gateway for Android with Local server on, on this office Wi-Fi. Enter what the app shows. Kept on this computer only.
Paying accounts
The accounts you send payments from, with each one's daily limit for transfers to the same bank (Metrobank: ā±200,000 a day per account). Pay by bank splits that bank's payments across them, and remembers which account each paid one went out from. Changes save right away.
Re-import from Excel
The history came from .
A re-import replaces everything entered here since the last import. Use it only while you're still recording new payments in Excel. The current data is kept in backups first.